Things To Note When Renting A Meeting Room

Company meetings held off site to bring staff a change of environment is growing in prominence. More companies, even religious and non-profit organizations, are looking to rent meeting rooms for their offsite meetings and events. Here are some things to note when booking a hotel meeting room: 1. Check on the details of the meeting packages Meeting packages defer from venue to venue. Some come with meals and some do not. Some have tea breaks, free WiFi while others do not. Be sure to look at the details and not just the pricing. Just a quick top: more often than not, hotel meeting packages are bundled with meal arrangements. Also be sure check on the possible hours of rental. Some venues allow for full day or half-day rental, others might allow a further breakdown to rental rates that just cover a few hours of use. Be sure to check on the rental possibilities before committing to the package. 2. Dietary requirements With an increase in participants having specific dietary requirements, check not only on the booking of the meeting room but also if the venue is able to support the dietary requirements. 3. Look up the possible activities around the venue Do not just rely on the hotel meeting room rented to deliver your program of the day or the idea. Take the team and explore the area around the hotel with them and maximize the booking of the space. May at times, the areas around the venue make for interesting and fun activities that's unique and one of a kind. Make the most of the location that you are in! 4. Check on the technological requirements for the meeting- especially the audiovisual and WiFi requirements. Other than the picking the meeting room be sure to check the technological support provided by the venue! From the projection to the recording facilities to the WiFi, these smaller and often forgotten items are key to a meeting's success. Questions such as what kind of projection connection does the venue support and if there is IT support on site should be raised early in the discussion. This will allow the venue to make the necessary arrangements prior to the confirmation of the meeting room rental. This will also allow you to make preparations with the right technical needs prior to the meeting, which enables the meeting to go on smoothly. For instance, computers from the company might need to have certain firewall or privacy configurations made before they can connect to an external WiFi. We hope you found these tips helpful. To find out more click here: http://www.changicove.com/meeting-rooms-in-changi-cove-2/ Article Source: http://EzineArticles.com/9653964